Board Meeting
Date: August 10, 2006
Time: 5:30 – 7:00 p.m.
Location: Shoney’s @ Sycamore View/Summer
Attendance:
Item 1: Meeting Location
As there has been no suggestions for a location suitable for our needs, this item will be closed.
Item 2: Membership Directory
Thanks to John Schultz for creating a wonderful Membership Directory and ByLaws. This directory will be available to the membership at the August meeting. Those directories not obtained by members after the October meeting will be mailed to them. John Simmons will email the address book to Mary Ann Lucas. Mary Ann Lucas will print labels and apply to the directories, which will be available for membership pick up at the monthly meetings through October.
Item 3: Burns Nicht
The board approved Smithfield Fair as the entertainment for Burns Nicht. Ben Kemker and Mary Ann Lucas will review and sign the contract. The contracted cost is $1500.00 and 2 hotel rooms. We will provide the sound system. The first Burns Nicht Committee meeting will be held at Shoney’s @ Sycamore View/Summer on Tuesday, August 22nd at 7:00 p.m.
Item 4: Bartlett Theatre
The Bartlett Theatre is receptive of our desire to attend "Scottish" events. It is announced that Dougie McClain will perform in January 2007. More information will be announced in December.
Item 1: MSSI Website Email Accounts/Info Recipient
Item 2: Treasurer Report
John Simmons announced a balancing of our account. Up to this point, individual deposit categories have not been maintained. In the future, each deposit will be posted to particular accounts. Current balance: Checking - $10,441.49, Savings - $3,031.64. The interest rate on the savings account is minimal, in the future, we should consider offers at a higher rate, or a short term CD. An IRS request for information will be completed by J. O. Ray. For security purposes, John will maintain a back up system for financial records. John will prepare a table for maintaining membership accounts; dues, Burns Nicht Tickets, etc. for use in the upcoming membership renewal period. John will continue to retrieve and distribute mail received at the post office.
Item 3: Scholarship Committee
Elaine Meece, Sue Malone and Janet Mandanna shall perform the committee duties. The Grace Notes shall publish an application for scholarship at the direction of the committee.
The meeting was adjourned at 7:00.
Time: 5:30 – 7:00 p.m.
Location: Shoney’s @ Sycamore View/Summer
Attendance:
- Ben Kemker
- John Schultz
- Mary Ann Lucas
- Emily Smith
- John Simmons
- Dena Warth
- Linda Simmons
- Diane Wade
Old Business:
Item 1: Meeting Location
As there has been no suggestions for a location suitable for our needs, this item will be closed.
- Objective: Met
Item 2: Membership Directory
Thanks to John Schultz for creating a wonderful Membership Directory and ByLaws. This directory will be available to the membership at the August meeting. Those directories not obtained by members after the October meeting will be mailed to them. John Simmons will email the address book to Mary Ann Lucas. Mary Ann Lucas will print labels and apply to the directories, which will be available for membership pick up at the monthly meetings through October.
- Assigned to: John Schultz
- Objective: Met
Item 3: Burns Nicht
The board approved Smithfield Fair as the entertainment for Burns Nicht. Ben Kemker and Mary Ann Lucas will review and sign the contract. The contracted cost is $1500.00 and 2 hotel rooms. We will provide the sound system. The first Burns Nicht Committee meeting will be held at Shoney’s @ Sycamore View/Summer on Tuesday, August 22nd at 7:00 p.m.
- Assigned to: Mary Ann Lucas
- Objective: Met
Item 4: Bartlett Theatre
The Bartlett Theatre is receptive of our desire to attend "Scottish" events. It is announced that Dougie McClain will perform in January 2007. More information will be announced in December.
- Objective: Met
New Business:
Item 1: MSSI Website Email Accounts/Info Recipient
- Generic officer email accounts shall be
established that will carry over annually through
rotating individual officers.
- Individual membership accounts will be
available to paid members. A legal commitment to
comply with usage will accompany the account.
- Mary Ann Lucas will approach an individual to
be responsible for receiving all information
requests through the website.
- The board rejected an on-line membership directory.
- Assigned to: Mary Ann Lucas
- Objective: Met
Item 2: Treasurer Report
John Simmons announced a balancing of our account. Up to this point, individual deposit categories have not been maintained. In the future, each deposit will be posted to particular accounts. Current balance: Checking - $10,441.49, Savings - $3,031.64. The interest rate on the savings account is minimal, in the future, we should consider offers at a higher rate, or a short term CD. An IRS request for information will be completed by J. O. Ray. For security purposes, John will maintain a back up system for financial records. John will prepare a table for maintaining membership accounts; dues, Burns Nicht Tickets, etc. for use in the upcoming membership renewal period. John will continue to retrieve and distribute mail received at the post office.
- Assigned to: John Simmons
- Objective: Met
Item 3: Scholarship Committee
Elaine Meece, Sue Malone and Janet Mandanna shall perform the committee duties. The Grace Notes shall publish an application for scholarship at the direction of the committee.
- Objective: Met
The meeting was adjourned at 7:00.