Board Meeting
Date: September 7, 2006
Time: 5:30 – 7:00 p.m.
Location: Shoney’s @ Sycamore View/Summer
Attendance:
Item 1: Clanjamfry
The board approved to provide printed labels of the MSSI members to this non-profit organization for event publicity mailing. The board approved to supply approximately 300 MSSI informative brochures to be included in the 5K Runner’s goodie bag. The board is awaiting final approval from the Scholarship/Grant committee for a grant to Clanjamfry.
Item 2: Membership File/Label List
The board has appointed John Schultz to draft a policy position for supplying our membership address list to non-profit organizations which share our goals.
Item 3: Burns Nicht
Ben Kemker will work through the seating details at Woodland Hills. If a mutual agreement can not be met, we are assured of a back-up location. John Simmons has submitted a form to simplify receiving funds for Burns Nicht, Membership dues, and dinner payments. Emily Smith will assist receiving payments for Burns Nicht during the monthly meetings.
Item 4: MSSI Marketing Brochure
The board approved an order for 2000 color brochures at a cost of $603.00.
Item 5: Treasurer’s Report - John Simmons
Two parking passes to Clanjamfry are provided to the board. One pass is given to Emily Smith, the other will be offered as a door prize at this month’s meeting. The IRS form has been submitted and received by the IRS. The MSSI, as an organization, will not attend the Tennessee Highland Games, October 7-8, 2006. The Scottish Leadership Conference in Chicago, October 27-29, 2006 was announced to the board. John Simmons asked for assistance in preparing a ‘St. Andrews Tree’ for his workplace; Ben Kemker will speak to a Canadian friend about the tree. Our current checking account balance is approximately $10,000.00.
Item 6: Membership Roster Maintenance
The membership address information will be updated monthly. The changes will be submitted to Sammy Rich before the 20th of each month.
Item 7: Enchanted Tree
During this month’s meeting, an interested volunteer will be sought to decorate a Scottish themed tree during the Enchanted Tree exhibit. A budget of an undetermined amount will be provided.
Item 1: Board Policy
The board will provide a listing of board policies to be presented to the 2007 board. These are only valid for this current board and not intended for adoption by the 2007 board, but will be provided for informational purposes only.
Item 2: Celtic Fest
The board agreed for MSSI to be represented at the Celtic Fest in Jackson, Tennessee on November 4, 2006, if the booth space is less than $100.00. During this month’s meeting, volunteers will be sought to assist with tent duty. Our attendees will also be encouraged to attend in Scottish attire.
Item 3: Marketing
Suggestions for marketing venues:
Item 4: Board Meeting Location
The board will continue to meet at Shoney’s. Celtic Crossing was considered more fun, but too noisy for conducting business.
The meeting was adjourned at 7:00.
Time: 5:30 – 7:00 p.m.
Location: Shoney’s @ Sycamore View/Summer
Attendance:
- Ben Kemker
- Mary Ann Lucas
- John Simmons
- John Schultz
- Emily Smith
- Dena Warth
Old Business:
Item 1: Clanjamfry
The board approved to provide printed labels of the MSSI members to this non-profit organization for event publicity mailing. The board approved to supply approximately 300 MSSI informative brochures to be included in the 5K Runner’s goodie bag. The board is awaiting final approval from the Scholarship/Grant committee for a grant to Clanjamfry.
- Objective: Pending Grant Finalization
Item 2: Membership File/Label List
The board has appointed John Schultz to draft a policy position for supplying our membership address list to non-profit organizations which share our goals.
- Assigned to: John Schultz
- Objective: Ongoing
Item 3: Burns Nicht
Ben Kemker will work through the seating details at Woodland Hills. If a mutual agreement can not be met, we are assured of a back-up location. John Simmons has submitted a form to simplify receiving funds for Burns Nicht, Membership dues, and dinner payments. Emily Smith will assist receiving payments for Burns Nicht during the monthly meetings.
- Assigned to: Ben Kemker
- Objective: Ongoing
Item 4: MSSI Marketing Brochure
The board approved an order for 2000 color brochures at a cost of $603.00.
- Objective: Met
Item 5: Treasurer’s Report - John Simmons
Two parking passes to Clanjamfry are provided to the board. One pass is given to Emily Smith, the other will be offered as a door prize at this month’s meeting. The IRS form has been submitted and received by the IRS. The MSSI, as an organization, will not attend the Tennessee Highland Games, October 7-8, 2006. The Scottish Leadership Conference in Chicago, October 27-29, 2006 was announced to the board. John Simmons asked for assistance in preparing a ‘St. Andrews Tree’ for his workplace; Ben Kemker will speak to a Canadian friend about the tree. Our current checking account balance is approximately $10,000.00.
- Objective: Met
Item 6: Membership Roster Maintenance
The membership address information will be updated monthly. The changes will be submitted to Sammy Rich before the 20th of each month.
- Assigned to: John Simmons
- Objective: Met
Item 7: Enchanted Tree
During this month’s meeting, an interested volunteer will be sought to decorate a Scottish themed tree during the Enchanted Tree exhibit. A budget of an undetermined amount will be provided.
- Assigned to: Unknown
- Objective: Ongoing
New Business:
Item 1: Board Policy
The board will provide a listing of board policies to be presented to the 2007 board. These are only valid for this current board and not intended for adoption by the 2007 board, but will be provided for informational purposes only.
- Assigned to: Dena Warth
- Objective: Will be met at the termination of the 2006 board.
Item 2: Celtic Fest
The board agreed for MSSI to be represented at the Celtic Fest in Jackson, Tennessee on November 4, 2006, if the booth space is less than $100.00. During this month’s meeting, volunteers will be sought to assist with tent duty. Our attendees will also be encouraged to attend in Scottish attire.
- Assigned to: Mary Ann Lucas
- Objective: Met, pending space cost.
Item 3: Marketing
Suggestions for marketing venues:
- Local festivals
- Gift wrapping booths during the holiday season
- WKNO – telephone manning during fund drives
- Enchanted Tree participation
Item 4: Board Meeting Location
The board will continue to meet at Shoney’s. Celtic Crossing was considered more fun, but too noisy for conducting business.
The meeting was adjourned at 7:00.